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An explanation letter is a document that provides information or justification for a specific situation or action. This type of letter is often written in response to a request for information, or to explain a situation that has been brought to the attention of the writer. Explanation letters can be used in a variety of situations, such as explaining a late payment, providing an excuse for missing an important event or clarifying a misunderstanding.
How do you write an explanation letter?
To write an explanation letter, follow these steps:
- Begin the letter by providing your contact information and the date.
- Address the recipient of the letter, using their proper title and name.
- Explain the purpose of the letter in the opening sentence. For example, you might write, “I am writing to provide an explanation for the late payment on my account.”
- Clearly state the situation or action that you are explaining, and provide any relevant details or context. Be sure to provide a clear and concise explanation that is easy for the recipient to understand.
- If necessary, provide any supporting evidence or documentation to back up your explanation.
- Offer a sincere apology if appropriate, and take responsibility for your actions.
- Close the letter by expressing your gratitude for the recipient’s understanding and offering to provide any additional information or assistance that may be needed.
- End the letter with a professional closing, such as “Sincerely” or “Best regards,” followed by your signature and your full name.
How do you start an explanatory letter?
To start an explanatory letter, begin by providing your contact information and the date at the top of the page. Then, address the recipient of the letter using their proper title and name. In the opening sentence, explain the purpose of the letter and state the situation or action that you are explaining. For example, you might write, “I am writing to provide an explanation for the late payment on my account.” This will give the recipient an idea of what to expect in the rest of the letter.
What is a letter of explanation for an address?
A letter of explanation for an address is a letter that is written to provide additional information about a person’s place of residence. This type of letter may be needed for a variety of reasons, such as to explain a gap in a person’s address history or to provide additional information about a current address. In the letter, the writer should provide a clear and concise explanation of their address situation, along with any supporting evidence or documentation. The letter should also include a sincere apology if appropriate, and an offer to provide any additional information or assistance that may be needed.